Continuous Close: End Month-End Scrambles for Good

Traditional month-end close means two to three weeks of chasing transactions, reconciling bank statements, correcting entries, and consolidating spreadsheets — all while your team is also trying to run the business. Sintropix replaces that cycle with continuous close: your general ledger stays current every day as transactions flow in automatically from integrated banks, payroll, and expense systems. By the time you reach the last day of the month, there is nothing left to rebuild — only a final review to approve.

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The Close Checklist

Sintropix maintains a real-time close checklist for the current period. Each item tracks a specific category of open work and shows a completion percentage so you know exactly how far along you are at any point in the month. The checklist covers the following categories:

• Unreconciled bank transactions — movements imported from your bank feeds that have not yet been matched to an invoice, payroll record, or journal entry.
• Pending invoices without entries — supplier or customer invoices that have been imported but not yet posted to the ledger.
• Unapproved journal entries — entries created manually or suggested by Erwin that are still in draft status.
• Missing intercompany eliminations — intercompany transactions that have been tagged but whose offsetting elimination entries have not been confirmed.

Each category displays a percentage complete and a count of open items, so your finance team always knows where to focus. Click any category to jump directly to the relevant queue.

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Daily General Ledger

The libro mayor (general ledger) in Sintropix is updated continuously — not at month-end. Every time a connected integration syncs, new transactions are imported, matched, and posted to the appropriate accounts automatically. Manual data entry is only required for edge cases that cannot be matched programmatically. This means that on any given day, your general ledger reflects the actual state of the business, not last month’s state. Your team can run a P&L or Balance Sheet mid-month and trust that it is current.

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Month-End Review

When the last day of the month arrives, your close process looks like this:

1. Open the Close Checklist from the dashboard or the Close menu in the left sidebar.
2. Confirm each checklist category has reached 100% complete.
3. Review any items that required manual resolution — Erwin will flag anything that looks unusual.
4. Click Approve Close for the period.

Approving the close locks the period so that no further entries can be posted to it without an explicit re-open request. This protects the integrity of your financial statements and simplifies audit preparation.

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Audit Trail

Every entry in Sintropix carries a complete audit trail:

• Timestamp — the exact date and time the entry was created and last modified.
• Source — whether the entry originated from an integration (e.g., Santander bank feed, Buk payroll), an AI suggestion from Erwin, or a manual input by a team member.
• User or agent — the Sintropix user or AI agent responsible for creating or approving the entry.

The audit trail is immutable and available for export at any time, making regulatory reviews and external audits straightforward.