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Knowing exactly what customers owe you — and how long they have owed it — is essential for managing cash flow across a multi-entity operation. Sintropix gives your finance team a single AR view that spans every subsidiary, currency, and customer, with automatic payment matching that closes invoices the moment funds arrive in your bank account.

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AR Overview

The Accounts Receivable view lists every outstanding customer invoice across all your entities. Each row shows: Invoice statuses in the AR view:

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Invoice Creation

You can create customer invoices in Sintropix in two ways:
1

Open Accounts Receivable

Navigate to AR → Invoices in the left sidebar and click New Invoice.
2

Fill in the invoice details

Enter the customer name, invoice date, due date, line items, quantities, unit prices, tax treatment, and currency. Sintropix calculates the total and tax breakdown automatically.
3

Review and issue

Preview the invoice, then click Issue. The invoice posts to the general ledger (debit AR, credit Revenue) and appears in the AR view with Outstanding status.

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Automatic Payment Matching

When a payment arrives in your connected bank account, Sintropix matches it to the open invoice automatically — no manual reconciliation step required. The matching engine compares the incoming payment amount against open AR invoices for the same customer and currency. When a match is found:
  1. The invoice status updates to Paid (or Partial if the payment is less than the invoice total).
  2. The journal entry posts automatically — debit Cash, credit Accounts Receivable.
  3. The payment appears in the reconciliation log with the match confidence score and the matched invoice reference.
If the payment amount doesn’t exactly match an open invoice — for example, because the customer deducted a fee — Sintropix flags it for manual review rather than forcing an incorrect match.
Automatic matching works best when your bank feeds are connected and up to date. Connect your bank accounts under Settings → Integrations → Banks to enable same-day matching. Supported banks include Santander, BCI, Banco de Chile, BICE, Itaú, BBVA, Mercado Pago, Global66, and Mercury.

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AR Aging Report

The AR Aging Report shows your total outstanding receivables grouped by how long they have been unpaid: The aging report shows total outstanding by customer and by bucket, so you can identify which customers are consistently late and take action before balances become uncollectable. Filter by entity to see each subsidiary’s AR aging separately.
Export the AR aging report to Excel at the end of each week and share it with your collections contact or CSM team. The 61–90 and 90+ buckets are the right starting point for outreach — earlier than most teams start.
For customers on multi-month or annual contracts, Sintropix tracks the connection between the invoice and the underlying revenue recognition schedule automatically. When you issue an invoice for a 120,000annualcontractatthestartoftheyear,thefull120,000 annual contract at the start of the year, the full 120,000 hits AR as Outstanding. But only 10,000isrecognizedasrevenueinthecurrentmonth—theremaining10,000 is recognized as revenue in the current month — the remaining 110,000 is deferred. Sintropix holds that deferred portion in the Deferred Revenue liability account and releases it to Revenue each month according to the recognition schedule, without any manual journal entries. This means your AR balance and your Deferred Revenue balance always reconcile back to the same set of contracts, and your recognized revenue in the P&L reflects only the portion that has been earned in the period.

Revenue Recognition

See how Sintropix builds recognition schedules from contracts and posts monthly accrual entries automatically.

Bank Reconciliation

Learn how incoming payments are matched to open invoices through the automatic reconciliation engine.